Registration

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Registration fees

  Early Bird Rate
Closed
Standard Rate On-site Rate
Young scientist (under age 30) EUR 260 EUR 381 EUR 570
Full EUR 420 EUR 521 EUR 570
Accompanying person EUR 200 EUR 200 EUR 200

Registration information

All the fees cover (for terms of Accompanying person see below):

  • attendance to all scientific sessions
  • official conference documentation
  • conference bag with complete conference materials
  • coffee breaks
  • admission to the Welcome Reception
  • lunches on 25 and 26 October, 2012
  • Total value of catering included in the registration fee is EUR 110 (with service charges).
  • VAT

The registration fee includes intermediated services.
 

Young scientist (less than 30-year old)

If you wish to benefit from the young scientist registration fees, you will be required to send a proof of your date of birth (i.e. copy of your passport) to congress@akkrt.hu. Without proof of your date of birth, you will not be entitled to the young scientist registration fees.
 

Registered accompanying person

Registration fee includes:

  • admission to the Welcome Reception
  • access to catering (coffee breaks and lunch) at the conference venue (25th and 26th October, 2012)
  • Accompanying persons are those who do not actually participate at the congress i.e. they come with an active participant.
  • Accompanying persons are not allowed to participate in the scientific sessions.
  • Accompanying persons are welcome to participate in the Social Programs.
  • Total value of catering included in the registration fee is EUR 110 (with service charges).
  • VAT

The registration fee includes intermediated services.


Group discounts
We offer a group discount of 20% off the registration fee for 5 or more participants. All participants must register together and only one invoice will be issued. These discounts cannot be combined with any other discounted rate (e.g. Early Bird Rate, accompanying person fee). Contact Conference Secretariat at congress@akkrt.hu for more details and registration instructions.

Early Bird Rate condition
In order to obtain the Early Bird Rate, we must be in receipt of your full conference registration fee no later than 6th June 2012. Although we endeavour to notify paper acceptance before this date, external factors may prevent this. In the event of an author subsequently failing to have a paper accepted for the conference, a refund can be made (cancellation charges apply).

Payment deadlines
Early Bird fees must reach us no later than 6th June 2012.
To ensure publication of papers, author payments must reach us no later than 31st August 2012.
Other payments should reach us no later than 21st September 2012.
Registrations can still be made after this date, provided payment is received by credit/debit card at the time of booking.

Value Added Tax
Hungarian VAT Law and Hungarian VAT (27 per cent) will be applied/added to the conference fees. Due to the reverse-charge-method, VAT will be refunded to participants from organizations from EU countries (with valid EU-VAT number) and organizations from non-EU-countries. Please note that after social programs and accommodation VAT will charged and paid in Hungary. In order not to be charged Hungarian VAT after registration fee, please send the Company VAT Registration No. or a request to congress@akkrt.hu.

Payment process

Bank transfer
You are kindly required not to start any payment process before receiving an official confirmation of the registration via e-mail (called Summary). Please read through this Summary carefully to confirm that it includes all the items you have requested. Based on the advance payment invoice received by e-mail, you can start the payment procedure. The letter of confirmation must be presented upon registration at the beginning of the conference.

Credit card (MasterCard, VISA, VISA Electron and Maestro)
Credit card payment is also available via our registration system. After payment you need to finalize your registration ('Finish registration' button). You will receive a confirmation about your registration (called Summary) and an e-mail about successful payment. In case you divide your payment, the second credit card payment is available through an advance payment invoice (also received by e-mail). In the bottom there will be a link, called 'Pay by credit card'. Through this link you can return to the website of the bank.

Cancellation policy
- Cancellations can only be made via e-mail to congress@akkrt.hu.
Cancellation on or before 12th September 2012 – Full refund, excluding a EUR 50 administration charge
Cancellation after 12th September 2012 – No refund

If you cannot attend the conference, a substitute is welcome to attend at any time. In such case please contact the Conference Secretariat at congress@akkrt.hu  prior the event.

Force majeure
In case of force majeure the Organizer is relieved of all obligations. Force majeure includes any circumstances beyond the will of the Organizer, that impedes permanent or temporary compliance with the obligations, such as ‘acts of god’ including war, danger of war, government regulations, revolts, strikes, transportation difficulties, fire or severe disturbances affecting the conference organization or its supplies. If any of the above circumstances emerge an administrative fee of EUR 50 will be deducted from the refundable amount.

Questions
For inquiries relating to SIWAN5 please contact the Conference Secretariat at congress@akkrt.hu.

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